Departments, Sections, and Divisions

Division Head: Nicole Hughes

The Community Relations Division is the Library System's link to the community and the media, and includes public relations, marketing, and volunteer services. Its mission is to "get the word out" about all of the services and programs the Library System provides by:

• Producing a monthly newsletter and calendar of events with information about library services, monthly programs for adults and children, and our Friends of the Library group.
• Producing brochures, newsletters, flyers, posters, maps, bibliographies, bookmarks, forms, signs and display materials.
• Sending notices to the media (newspapers, magazines, television,cable, and radio stations) about our programs, services and special events.
• Answering questions from the public and the media about programs,services and library issues.
• Setting up Library displays/tables at community events such as the South Florida Fair, the Senior Activities Festival, Kindergarten Round-ups, and other local fairs and festivals.
• Compiling and producing monthly statistical reports, and customer satisfaction and visits surveys for the Library System.
• Working closely with Library staff system-wide on programming, special events and outside venues.
• Serving as staff liaison to the Friends of the Library.

Volunteer Services Section:

Adult and Youth Volunteer service is offered year-round, as well as a VolunTeen Program for ages 12-18 to assist with the Summer Reading Program from June through August each year.

Adult and Youth Volunteers support and enhance library services in various positions. Book menders, shelvers, shelf readers, audio/visual repairers, docents, clerical and telephone assistants, youth, reference and program assistants support the library on a daily basis and enhance the Library System and the community. Some volunteers also serve on The Library Advisory Board or the Friends of the Palm Beach County Public Library Board.

Volunteer service will play an increasingly active role in the future of libraries. If you are interested in becoming a volunteer, please pick up an application at any one of our fourteen library locations, or click here to download an application.

The Community Relations Division is located in the Headquarters/Main Library Building at 3650 Summit Blvd., West Palm Beach 33406

Community Relations Staff:
Phone: (561) 233-2600
Ann Nelson, Volunteer Services Coordinator
Joanne Abadi, Communications Specialist
Randy Pytel, Graphic Designer

In the past year, just over 5 million books and A/V materials were circulated in the Palm Beach County Library System.  There are 457,000 library card holders.  These patrons and materials are processed in and out of the Library through the Circulation Section of each library location.

The Circulation Section is located near the front of all County library buildings and  usually is the first service desk you see.  Circulation is the section of the library where books and audio/visual materials are checked in and out.  It is  where you can get your library card or a replacement card if you've lost yours.  Circulation is where you pay your fines.  Also you may reserve materials that are checked out or at another branch.

Circulation staff will help you find a video, book on-tape, or music compact disc.  They will go to the shelves with you and show you where a Dewey Decimal number can be found.  The people who work in circulation section know the collection very well, so be sure to ask a Circulation staff member if you are looking for something good to read.

More information about Palm Beach County Library System's circulation services and policies may be found in Borrowing Information.

Technical Services Division

Division Head: Ann Fleming

Cataloging/Authority Control and Database Maintenance Section catalogs new library materials and maintains the bibliographic, authority and item records in the online public access catalog (OPAC).

Materials Processing Section physically prepares catalog library materials for circulation.

Warehouse Section maintains a collection of books which cannot be housed at PBCLS facilities. Library staff can place requests for these books with delivery to the requesting location by the Library Material Delivery Service.

Located in the Library Annex in Lake Worth, the Technical Services Division is responsible for the cataloging and processing of books, videocassettes, audiocassettes, and compact discs for all branches of the Palm Beach County Library System. Staffed by six librarians, ten paraprofessionals, one secretary, and one student worker, the Division handled over 123,000 volumes during the last fiscal year. Within the Division, there are two sections: Cataloging/Database Management, and Item Database Management/Materials Processing.

The life of a new book in the Palm Beach County Public Library System begins in the Cataloging/Database Management Section, where each new title is entered into the Library's computerized catalog, also known as ATLAS. Through online access to the Library of Congress' cataloging database (as well as an international database known as OCLC), the staff of the Cataloging/Database Management Section is able to "copy" the work done by other institutions and edit it to meet the needs of our local patrons. All cataloging is performed according to a strict set of rules and standards to ensure that patrons have the greatest possible access to library materials.

Once the book is cataloged and assigned the appropriate Dewey Decimal classification number, it is given to the Item Database Management Section. Here, the book is bar-coded and "linked" to its corresponding description in the catalog. Spine and pocket labels are printed, and the book is then handed over to Materials Processing, where it receives a book pocket, ownership stamps, and if necessary, a protective book cover. Completed materials are then sorted for distribution to the various branches.

The Item Database Management Section is also responsible for maintaining the Library System's warehouse. This area of the Annex stores books which are in low demand but still considered to be of value to the collection. The Warehouse is a "hidden" branch in that patrons may not browse the shelves in person, but may request any title from the warehouse to be sent to their branch. This type of request is done at all branches with only a couple of days turn-around time.

The Technews Bulletin is a new publication that provides helpful information about current issues and procedures within the Division.

System Youth Services

• Story Times for ages 2- 10.
 
• Lapsit story times for children 6 month to 24 months and their caregivers.
 
• Parent/Child Workshops for toddlers 18 to 24 months and their caregivers. Parents are encouraged to interact with their child  and are able to voice concerns about health, nutrition, behavior, and development to specialized speakers.
 
• Writer's Workshops for children age 8-12.
 
• Summer Youth Reading Program for all ages. Children are encouraged to read during the summer months. Our youngest patrons can also participate by having books read to them by a parent, sibling or caregiver.
 
• Story times provided to daycare centers that do not have transportation to the library.
 
• ABC Workshops that give daycare providers the tools to successfully share stories with their students.
 
• "Parents Sharing Books" Workshops given at Title I schools explaining the importance of reading aloud and the availability of materials at their local library branch.
 
• Summer Science Clubs that allow children to explore the world of science through weekly experiments.
 
• Each branch provides special programming in addition to their regular programming. This can involve either library staff or community volunteers.
 
• "Babies Love Books" is a unique program that reaches out to new mothers at the Belle Glade area hospitals. Each new mom is given a packet of information about the library and the importance of reading.
 
• Youth Services has its own pages on the library system's website. There you will find information on programs offered throughout the library system, "favorite books" reading lists, stories written by our young patrons during workshops, as well as, many links to interesting and safe sites for children and their parents.
 
• In cooperation with the University of Florida, story time kits promoting nutrition are available to branches. Each kit provides staff with books and materials covering various topics, including healthy eating and exercise.
 
• The Volunteen Program gives teenagers the opportunity to help their community by assisting library staff during the Summer Reading Program.
 
• Story Time is produced by library staff and aired on cable Channel 20. Shows are based on a common theme and include picture books, puppets and segments teaching manners, Spanish and friendship.
 
• Staff attend local "Kindergarten Round-ups." Here we have an opportunity to expose children and their parents to all the library has to offer, as well as, issue them their first library card.
 
• Library tours can be schedule by appointment with a Youth Services staff member.

The sections in this division serve everyone who lives in the Library Taxing District and work with other agencies to provide special services to all Palm Beach county residents. These sections are:

The Main Library, which houses the largest and most comprehensive public library collection of information resources in Palm Beach County. With this collection the Main Library Research Center provides information and research services by telephone, email, or TDD and to walk-in patrons. Books and research articles are located and borrowed from other libraries throughout the United States via the Interlibrary Loan Service. The Webmaster for www.pbclibrary.org , who also coordinates system-wide Internet training is located in the Main Library as well as The Government Research Service and the Community Health Information Service.

The System Youth Services section provides direction and support to all PBCLS Youth Services staff. The people in this section also work with community agencies and organizations to plan and present activities and services for all children and young adults who live in Palm Beach County.

Outreach Services delivers library services to residents who have difficult getting to the library (the Bookmobile & Books-by-Mail), or using regular library materials (Talking Books). The Adult Literacy Project staff recruit, train and match volunteer tutors with English-speaking adults students who read below the 5th grade level.

Outreach Services Section

Talking Books circulates books recorded on cassette to 3,500 residents who are unable to use regular print material due to a visual or physical disability.

Books-By-Mail circulates books by mail to homebound residents and those who lack transportation to the library.

Literacy Project has 150 trained volunteers who provide one-to-one tutoring to English speaking adults who need help with basic reading and writing skills.

The Bookmobile extends library services to 34 locations serving disadvantaged children, senior citizens, and communities distant from a library branch.

Library Material Delivery Service provides five day a week library material pick-up and delivery service to seventeen PBCLS and cooperating libraries.

Serials

What is a serial?  A serial is a publication such as a newspaper, magazine, or annual (think The World Almanac and Book of Facts, or Who's Who in America) that is published on an ongoing basis.  Serials can come in print form, on microfilm or microfiche, and even in an electronic format, such as CD-ROM or online.

The Palm Beach County Library System subscribes to over 1500 serials supporting the leisure reading and research needs of the community.  We have titles ranging from The Palm Beach Post on microfilm, dating back to 1916, to the latest issue of People Weekly, and a little bit of everything in between.

To help our patrons find the information contained in this large collection, we also provide some valuable tools.  The library has print indexes that can be used to find articles in magazines and newspapers.  Among these are The New York Times Index, covering articles dating back to 1920, and The Reader's Guide to Periodical Literature, which indexes magazine articles dating back to 1900.  We have online indexes to articles in  The Palm Beach Post, The Sun Sentinel and many other newspapers.

In addition, we have access to a collection of online databases that can be used to search thousands of magazines, newspapers, and reference books for articles on on a wide range of subjects. Here, you can also find residential and business phone numbers and addresses, genealogical records, biographies, electronic books, and more. Many of these databases are accessible from your home computer! Click on the link for Electronic Databases, on our library homepage, and start to explore.

While the online databases are available at every library location, the article that you are looking for may not be available at your local branch.  When this is the case, library staff can obtain the article from another branch, or request it through the Interlibrary Loan Service (ILL).  For more information see Interlibrary Loan FAQ's.

Information Technology

Division Head: Jeanne Brodbeck

Plans, implements and maintains the hardware, communications, and software infrastructure for information services provided by the library.  Provides leadership and technical expertise in the development of new library information technologies.

The Library Application Support section provides training, documentation and support to staff using the automated circulation system.

The Systems/Network section maintains the communications network providing access for the staff and the public to the automated library system, and to electronic resources available through the Internet including our web site.  It is also responsible for the operation and maintenance of computers, peripherals, operating systems and library application software connected to the network.

This section provides field service and support for both standalone and networked workstations used by the staff and the public to access electronic information resources.

Collection Development

Coordinator: Jane Blevins

The Collection Development staff are responsible for coordinating the selection and maintenance of the Library's collection.  Their primary goal is to insure that the collection meets the needs of the community and the patrons we serve.  At the present time, the Library's collection consists of over 1 million items including books, magazines, audiovisual materials and online databases.

Three librarians and a fiscal specialist staff the section.  Each staff member has responsibilities that facilitate the selection process.  These responsibilities include responding to patron suggestions and inquiries, budget preparation, selecting audiovisual materials, coordinating and preparing selection lists, chairing selection committees and researching new formats and materials.  The staff works closely with other sections and divisions in the Library including public service staff, the Materials Acquisitions Section, the Technical Services Division and the Information Technology Division.

The Collection Development staff also prepares and implements policies that reflect the Library's mission of providing a collection of materials to serve the community's diverse needs.  These policies include criteria and procedures for selecting materials, maintaining and evaluating the collection, the reconsideration of materials if a challenge occurs, and guidelines for accessing the Internet.

Finance & Facilities

The Finance and Facilities Division is responsible for all financial, facilities management, and capital project work of a dependent district and is composed of twenty-four employees.  There are three major sections:1/ The Financial Section 2/ The Facilities Management Section 3/ The Acquisitions Section.

The Financial Section prepares the department's annual budget request, reviews expenditure projections, estimates annual mileage rates, and impact fee collections and expenditures, evaluates and issues financial reports, purchases all supplies, services, furniture and fixtures, except Library materials (books, a/v materials, subscriptions, and periodicals).

The Facilities Management Section is responsible for the ongoing maintenance of all buildings and equipment, conducting the annual fixed asset inventory, facilitating correction of all building and landscaping problems, distributes supplies and materials for the Library system, and maintains extensive contact with branch staff through regular site visits to all facilities.

The Acquisitions Section orders all library materials, monitors approximately forty-four contracts for material purchases; receives, inspects and attaches routing slips for materials delivered to the Annex; pre-audits and approves invoices for payment.  This sections handles orders totaling $4,000,000+ annually.  They work very closely with Collection Development and Technical Services.

Branch Public Service

Division Head: Gail Peterson

The Branch Public Service Division consists of 13 branch libraries; two are regional libraries and eleven are neighborhood branches.  Each branch library serves a geographical area of Palm Beach County and the services provided are specifically tailored to meet the surrounding community's needs.  Libraries reach as far north as Tequesta, extend  south into Boca Raton, and include western Palm Beach County with branches in Belle Glade, South Bay, and Pahokee.  Three area coordinators are responsible for the management of the branch libraries.  Each location has a branch manager on site. The  Branch Division also plans and implements building expansions and new facilities.

Every branch provides circulation services, reference and information services, children's programs and community enrichment.  The smallest branch has only 4 employees; the largest branch has 54 employees.  There is a deposit collection in Pahokee to help meet the needs of migrant workers and their families.  Adult programming and electronic resources training have been expanded to include most of the branches.  Please see the News and Events link for the times and dates of programs.

Each branch location has a page on this Library website.  There you will find information about the branch, including the address, telephone number, public service hours, and branch manager, as well as the services offered at that location.  Directions to each library and the bus routes serving it are listed.  Also, this website has a link to a County map of library locations.